Senior Maintenance Planner / Scheduler

Job Title: Industrial Maintenance Planner, Scheduler, Parts Inventory and PO Clerk

Location: Pataskala     Company: JELDWEN

Job Summary: The Industrial Maintenance Planner, Scheduler, Parts Inventory and PO Clerk is responsible for overseeing maintenance parts inventory, processing purchase orders, ensuring efficient supply chain management for maintenance-related material, coordinating and scheduling maintenance activities which will ensure optimal equipment performance, and minimize downtime. This role involves coordinating with vendors and various departments to plan and execute maintenance schedules while also tracking inventory levels, managing purchasing documentation, and contributing to the smooth functioning of the maintenance department.

Key Responsibilities:

1. Inventory Management:
   • Monitor and maintain accurate records of maintenance parts inventory, including stock levels, usage, and reorder points.
   • Conduct regular audits of inventory to ensure accuracy and identify discrepancies or variances.
   • Assist in developing and implementing inventory control procedures to optimize stock levels and minimize excess or insufficient inventory.
2. Purchase Order Processing:
   • Generate purchase orders based on requisitions, maintenance schedules, and inventory levels, ensuring timely and accurate procurement of parts and materials.
   • Collaborate with maintenance and procurement teams to review and validate purchase requisitions, specifications, and pricing before issuing purchase orders.
   • Monitor order status, track deliveries, and communicate with vendors to ensure on-time delivery of materials, resolving any issues or discrepancies that may arise.
3. Vendor Management:
   • Maintain a database of approved vendors, including contact information, terms, and negotiated agreements.
   • Collaborate with the procurement team to evaluate vendor performance, negotiate contracts, and establish relationships with reliable suppliers to ensure cost-effective procurement.
4. Documentation and Record Keeping:
   • Maintain organized and up-to-date records of purchase orders, receipts, invoices, and other procurement-related documentation.
   • Assist in managing and organizing maintenance manuals, technical documents, and part specifications for easy access and reference.
   • Generate maintenance performance reports, analyze key performance indicators (KPIs), and make recommendations for process enhancements to achieve maintenance goals and objectives.
5. Reporting and Analysis:
   • Generate regular reports on inventory levels, purchase order status, and spending trends to support informed decision-making and optimization of procurement processes.
   • Analyze purchasing data to identify cost-saving opportunities, trends, and areas for process improvement.
6. Planning and scheduling:

• Monitor ALL L2L Activities (CMMS Program) under Maintenance Manager supervision and develop and maintain an efficient maintenance schedule to ensure timely execution of preventive, predictive, and corrective maintenance activities.

• Collaborate with maintenance, production, and procurement teams to plan and prioritize maintenance work orders based on equipment criticality and resource availability.

• Coordinate with engineering and reliability teams to analyze equipment performance data, identify trends, and develop proactive maintenance strategies to enhance equipment reliability and minimize failures.

• Prepare work packages, including detailed job plans, resource requirements, safety procedures, and necessary documentation to facilitate effective maintenance execution.

• Utilize computerized maintenance management systems (CMMS) to input, track, and manage maintenance data, including work orders, equipment history, and maintenance schedules.
• Conduct regular reviews of maintenance processes and procedures to identify areas for improvement and implement best practices to enhance overall maintenance efficiency.

• Collaborate with the Health, Safety, and Environment (HSE) team to ensure compliance with safety regulations and promote a safe working environment for maintenance personnel.

• Provide guidance and support to maintenance technicians and operators regarding maintenance procedures, work order priorities, and safety protocols.

Qualifications and Skills:

• Bachelor’s degree in engineering or related experience and additional education in inventory management.
• Proven experience in a similar role, preferably in an industrial or manufacturing environment.
• Strong proficiency in using computerized inventory management systems and procurement software as well as computerized maintenance management systems (CMMS).
• Detail-oriented with excellent organizational, analytical, problem solving, and numerical skills.
• Effective communication skills and ability to collaborate with cross-functional teams and external vendors.
• Knowledge of procurement processes, inventory control, industrial standards and regulations related to maintenance, and basic accounting principles.
• Ability to work independently and manage multiple tasks with a high level of accuracy and efficiency.
• Strong understanding of maintenance best practices, equipment reliability, and safety procedures.

Job Title: Industrial Maintenance Planner, Scheduler, Parts Inventory and PO Clerk

Job Summary: The Industrial Maintenance Planner, Scheduler, Parts Inventory and PO Clerk is responsible for overseeing maintenance parts inventory, processing purchase orders, ensuring efficient supply chain management for maintenance-related material, coordinating and scheduling maintenance activities which will ensure optimal equipment performance, and minimize downtime. This role involves coordinating with vendors and various departments to plan and execute maintenance schedules while also tracking inventory levels, managing purchasing documentation, and contributing to the smooth functioning of the maintenance department.

Key Responsibilities:

1. Inventory Management:
   • Monitor and maintain accurate records of maintenance parts inventory, including stock levels, usage, and reorder points.
   • Conduct regular audits of inventory to ensure accuracy and identify discrepancies or variances.
   • Assist in developing and implementing inventory control procedures to optimize stock levels and minimize excess or insufficient inventory.
2. Purchase Order Processing:
   • Generate purchase orders based on requisitions, maintenance schedules, and inventory levels, ensuring timely and accurate procurement of parts and materials.
   • Collaborate with maintenance and procurement teams to review and validate purchase requisitions, specifications, and pricing before issuing purchase orders.
   • Monitor order status, track deliveries, and communicate with vendors to ensure on-time delivery of materials, resolving any issues or discrepancies that may arise.
3. Vendor Management:
   • Maintain a database of approved vendors, including contact information, terms, and negotiated agreements.
   • Collaborate with the procurement team to evaluate vendor performance, negotiate contracts, and establish relationships with reliable suppliers to ensure cost-effective procurement.
4. Documentation and Record Keeping:
   • Maintain organized and up-to-date records of purchase orders, receipts, invoices, and other procurement-related documentation.
   • Assist in managing and organizing maintenance manuals, technical documents, and part specifications for easy access and reference.
   • Generate maintenance performance reports, analyze key performance indicators (KPIs), and make recommendations for process enhancements to achieve maintenance goals and objectives.
5. Reporting and Analysis:
   • Generate regular reports on inventory levels, purchase order status, and spending trends to support informed decision-making and optimization of procurement processes.
   • Analyze purchasing data to identify cost-saving opportunities, trends, and areas for process improvement.
6. Planning and scheduling:

• Monitor ALL L2L Activities (CMMS Program) under Maintenance Manager supervision and develop and maintain an efficient maintenance schedule to ensure timely execution of preventive, predictive, and corrective maintenance activities.

• Collaborate with maintenance, production, and procurement teams to plan and prioritize maintenance work orders based on equipment criticality and resource availability.

• Coordinate with engineering and reliability teams to analyze equipment performance data, identify trends, and develop proactive maintenance strategies to enhance equipment reliability and minimize failures.

• Prepare work packages, including detailed job plans, resource requirements, safety procedures, and necessary documentation to facilitate effective maintenance execution.

• Utilize computerized maintenance management systems (CMMS) to input, track, and manage maintenance data, including work orders, equipment history, and maintenance schedules.
• Conduct regular reviews of maintenance processes and procedures to identify areas for improvement and implement best practices to enhance overall maintenance efficiency.

• Collaborate with the Health, Safety, and Environment (HSE) team to ensure compliance with safety regulations and promote a safe working environment for maintenance personnel.

• Provide guidance and support to maintenance technicians and operators regarding maintenance procedures, work order priorities, and safety protocols.

Qualifications and Skills:

• Bachelor’s degree in engineering or related experience and additional education in inventory management.
• Proven experience in a similar role, preferably in an industrial or manufacturing environment.
• Strong proficiency in using computerized inventory management systems and procurement software as well as computerized maintenance management systems (CMMS).
• Detail-oriented with excellent organizational, analytical, problem solving, and numerical skills.
• Effective communication skills and ability to collaborate with cross-functional teams and external vendors.
• Knowledge of procurement processes, inventory control, industrial standards and regulations related to maintenance, and basic accounting principles.
• Ability to work independently and manage multiple tasks with a high level of accuracy and efficiency.
• Strong understanding of maintenance best practices, equipment reliability, and safety procedures.

Job Title: Industrial Maintenance Planner, Scheduler, Parts Inventory and PO Clerk