Office Support Coordinator

JELD-WEN is currently seeking a Office Support Coordinator to join our growing team.

The Opportunity

As an Office Support Coordinator, you will be responsible for supporting the accounting and shipping team with assigned projects. You will report directly to the Coordinating Group Manager.

This position is onsite and located at our Stayton, OR facility.

What You Will Do

• Ensure adherence to all safety and environmental systems and policies.
• Cross training, this position will also learn to respond to escalations from Customer Service, Customer Care, and Sales regarding shipping issues and customer complaints/requests. As well as Cass reporting and other related tasks completed by co-workers.
• Daily invoicing of all outgoing product morning and afternoon. Supporting documentation that the team will need to save in accordance with company and government requirements.
• Distribution of Back-Ordered product list to customer service and shipping personnel.
• Verifying vendor accounts by reconciling monthly statements and related transactions.
  • Set up new vendors using the tools available.
  • Work with vendors to clear up any discrepancies.
  • Matching invoices to purchase orders reporting variances and adjusting receipts.
• Docklink scan and index receiving documents and supporting paperwork for materials received.
  • Ensuring outstanding balances are updated with credit memos that are due.
  • Assisting the administration team with other tasks or on special projects when needed.
• Retrieves and sorts all incoming mail delivering to correct department or recipient.
• Prepares outgoing mail adding correct postage and delivering to post office daily.

Work Environment:

• This position operates in an Office/warehouse environment.
• Physical Demands: While performing the duties of this job, the employee is regularly required to talk and listen. The employee is continuously required to stand, walk, use hands and fingers, handle or feel, as well as reach with hands and arms.
• The employee is occasionally required to sit, climb, or balance; and stoop, kneel, crouch, and crawl. The employee must frequently lift and/or move up to fifty. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Who You Are

• High school diploma or equivalent
• Valid Driver’s license
• Proven experience working in accounts payable or a similar role.
• Strong understanding of Microsoft Office Software
• Strong knowledge of debits, credits, and general accounting principles
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently as well as part of a team.

How You Stand Out

• Highly organized
• Strong attention to detail
• Excellent communication skills

About JELD-WEN Holding, Inc. 

JELD-WEN Holding, Inc. (NYSE: JELD) is a leading global designer, manufacturer and distributor of high-performance interior and exterior doors, windows and related building products serving the new construction and repair and remodeling sectors. Based in Charlotte, North Carolina, the company operates across North America and Europe. Our associates are dedicated to bringing beauty and security to the spaces that touch our lives through our market-leading product brands across the world. The JELD-WEN family of brands includes JELD-WEN® worldwide, LaCantina® and VPI™ in North America, and Swedoor® and DANA® in Europe. For more information, visit corporate.JELD-WEN.com or follow LinkedIn.

JELD-WEN has been named by Forbes as one of ‘America’s Best Employers’ and by Newsweek as one of the ‘World’s Most Trustworthy Companies’. 

What We Offer

Investing in People is one of our Core Values, we strive to attract & retain great people! As such, JELD-WEN offers competitive compensation & benefits packages. As a global organization, specific benefits may vary, however typically including medical & dental, generous leave policies, retirement program, etc.

JELD-WEN is an equal employment opportunity employer and does not tolerate discrimination, harassment, and/or retaliation based on individuals’ physical traits, beliefs, and/or other characteristics that are protected under applicable laws.

JELD-WEN does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.