Supply Chain Coordinator

External Job Description

Purpose of Role

The Supply Chain Coordinator / Indirect Materials Buyer provides operational and transactional support to the Supply Chain team while owning primarily the procurement and management of indirect materials required to support manufacturing and operations. This role plays a critical support function to the Senior Supply Chain Specialists, helping ensure smooth execution, accurate transactions, and timely material availability. The Supply Chain Coordinator builds foundational experience in purchasing, inventory systems, supplier coordination, and cross-functional support, with a clear growth path toward a future Supply Chain Specialist position.

Key Responsibilities 

• Purchase and manage indirect materials and supplies required to support manufacturing, maintenance, and operations
• Maintain appropriate stocking levels for indirect materials to prevent operational disruptions
• Coordinate with internal stakeholders to understand demand, prioritize needs, and resolve shortages
• Manage supplier communication, order placement, expediting, and issue resolution for indirect purchases

Supply Chain & Inventory Support

• Provide day-to-day transactional and analytical support to Senior Supply Chain Specialists
• Assist with material planning activities, order follow-ups, and exception handling as directed
• Support inventory accuracy by ensuring timely and correct ERP transactions related to receipts, and issues
• Help prepare and validate data related to inventory, material availability, and supplier performance.

ERP & Data Utilization

• Execute purchasing and inventory transactions accurately within ERP systems
• Maintain item master data, pricing, and supplier records for indirect materials 
• Develop working knowledge of ERP planning, purchasing, and inventory modules to support senior team members
• Assist with reporting and basic analysis to improve visibility and execution

Cycle Count & Inventory Activities

• Support cycle counts execution and reconciliation activities
• Assist with investigation of variances and documentation of findings
• Participate in quarterly physical inventory preparation

Cross-Functional Coordination

• Work closely with Warehouse, Maintenance, Production, and Purchasing teams to support material flow and issue resolution
• Communicate clearly and professionally with teams and suppliers
• Escalate issues appropriately while developing judgment

Process Learning & Continuous Improvement

• Learn and follow established supply chain, purchasing, and inventory control processes
• Identify opportunities for process improvement and bring observations to the senior team.
• Participate in improvement initiatives led by leadership

Professional Development & Growth

• Build foundational supply chain knowledge across purchasing, inventory, and production support
• Develop problem-solving, data analysis, and system proficiency skills
• Demonstrate readiness over time to assume broader responsibility consistent with a future Supply Chain Specialist role

Required Qualifications 

• High school diploma or equivalent; associate degree or relevant coursework preferred
• 1–3 years of experience in purchasing, supply chain, inventory, or a related operational role preferred
• Basic familiarity with ERP systems or ability to learn quickly
• Proficiency in Microsoft Excel and basic data tracking tools
• Strong organizational skills and attention to detail