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Administrative Assistant

Date: Aug 4, 2022

Location: Spokane, WA, US, 99202

Company: Jeld-Wen Inc.

OUR COMPANY

JELD-WEN (NYSE:JELD), founded in 1960, is one of the world’s largest door and window manufacturers, with more than 22,000 employees operating in 24 countries globally. Headquartered in Charlotte, North Carolina, JELD-WEN designs, produces and distributes an extensive range of interior and exterior doors, wood, vinyl and aluminium windows and related products for use in the new construction and repair and remodelling of residential homes and non-residential buildings. 
Our products and services afford us the opportunity to enter peoples’ workplaces, homes and daily lives. With this privilege comes great responsibility to ensure that the products we deliver are reliable and enrich the places and lives that they touch. We bring beauty and security to the spaces that touch our lives.

We act with integrity, invest in people, inspire through innovation, deliver on our promises and improve every day. We are seeking talented individuals who share this purpose and values and want to excel in their field of expertise. We offer excellent benefits, a collaborative environment in which to apply your talent and a dynamic and growing company, with exceptional career progression opportunities.

BASIC FUNCTIONS:

This position is responsible for providing administrative support to the inside sales department efficiently and effectively while providing exceptional customer service skills.

                                                                                                                                               

PRINCIPAL JOB DUTIES & RESPONSIBILITIES:

  • Administrative functions such as electronic and physical filing; scanning, copying and organizing documents, and creating company documents.
  • Maintaining electronic documents such as miscellaneous spreadsheets for the office, no charge information, Salesforce, Construct Connect, etc.
  • Scheduling the estimating workflow.
  • Coverage for receptionist including greeting and managing visitors to the plant when necessary.
  • Answering and directing incoming calls to the company when necessary.
  • Assisting with project order entry, basic c-pos editing, screen ordering, etc.
  • Processing credit card payments.
  • Processing all sample orders and maintaining minimum sample supplies.
  • Keeping the project reference list up to date.
  • Sending out mass information to customers.
  • Maintain the office supply stock levels and keep the office supply room organized.
  • Assisting other departments administratively as needed.
  • Other administrative functions

 

WORKING CONDITIONS:

  • Sitting for long periods of time.
  • Must be able to go out onto the manufacturing floor as needed.
  • Ability to lift minimum of 50lbs.

 

SCHEDULING:

This position is regularly scheduled for 40 hours a week, Monday through Friday from 7:00AM to 4:00PM. Hours may vary due to business needs.

 

REQUIRED SKILLS AND EXPERIENCE:

Skills:

  • Must be proficient in Microsoft Office Suite products with advance Excel skills. SharePoint & Salesforce experience preferred.
  • Strong organizational skills.
  • Clear and concise communication with the ability to communicate with people of varying backgrounds and positions.
  • Experience using general office equipment.
  • Strong typing and computer use skills.
  • Good customer service skills with the ability to handle stressful situations.

 

      Experience:

  • Must have a High School Diploma or equivalent. An Associate's Degree is preferred.
  • 1 year of Administrative Assistant experience is preferred.

 

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JELD-WEN is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, gender identity, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.

Unless explicitly requested or approached by JELD-WEN, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services


Nearest Major Market: Spokane