Accounts Payable Coordinator

External Job Description

Summary:

The Accounts Payable Clerk is responsible for full-cycle accounts payable processing, including invoice matching, expense report processing, and accurate, timely payment execution. This role partners with internal teams, manufacturing sites, and vendors to resolve discrepancies, maintain accurate records, and ensure compliance with company policies.

Job Duties:

• Responsible for accounts payable functions that can include any or all the following tasks:

• Invoice resolution: Enters invoices into system within specified time frame, matches invoices to system purchases orders and receiving documents using a three-way match process, obtains additional approval, if necessary, validates receipt of goods, checks calculations, validates account numbers and submits to the payment department for processing. Verifies and monitors all discount opportunities.
• Collaborate with internal AP teams to maintain vendor data and payment discrepancies.
• Collaborate with manufacturing plants to resolve and reconcile invoice discrepancies
• Collaborates with the vendors to resolve payment or invoicing discrepancies
• Audits and resolves payment discrepancies
• Verifies vendor Tax Identification Numbers
• Verifies system vendor payable balances by reconciling the aged payables reports on a standard basis
• Maintains historical records by indexing and scanning AP documentation  
• Employee expense report processing: Processes expense reports through our automated Travel & Entertainment software. Ensures corporate T&E policy is adhered to regarding receipt requirements and allowable reimbursements.

Required Qualifications

• High school diploma or GED, or one year of related office experience and/or training, or an equivalent combination of education and experience
• Computer proficiency, including Microsoft Office and financial/accounting software
• Strong analytical skills
• Strong communication skills (written and verbal)
• Strong attention to detail
• Effective time management and organizational skills
• Ability to work well in a team-oriented environment
• Vendor interaction or vendor relationship experience
• General math skills, including applying percentages, computing discounts, multiplication, division, addition, and subtraction

Preferred Qualifications

• Two years of Accounts Payable experience
• Associate’s degree in accounting
• Experience using SAP software

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Internal Job Description

Summary:

The Accounts Payable Clerk is responsible for full-cycle accounts payable processing, including invoice matching, expense report processing, and accurate, timely payment execution. This role partners with internal teams, manufacturing sites, and vendors to resolve discrepancies, maintain accurate records, and ensure compliance with company policies.

Job Duties:

• Responsible for accounts payable functions that can include any or all the following tasks:

• Invoice resolution: Enters invoices into system within specified time frame, matches invoices to system purchases orders and receiving documents using a three-way match process, obtains additional approval, if necessary, validates receipt of goods, checks calculations, validates account numbers and submits to the payment department for processing. Verifies and monitors all discount opportunities.
• Collaborate with internal AP teams to maintain vendor data and payment discrepancies.
• Collaborate with manufacturing plants to resolve and reconcile invoice discrepancies
• Collaborates with the vendors to resolve payment or invoicing discrepancies
• Audits and resolves payment discrepancies
• Verifies vendor Tax Identification Numbers
• Verifies system vendor payable balances by reconciling the aged payables reports on a standard basis
• Maintains historical records by indexing and scanning AP documentation  
• Employee expense report processing: Processes expense reports through our automated Travel & Entertainment software. Ensures corporate T&E policy is adhered to regarding receipt requirements and allowable reimbursements.

Required Qualifications

• High school diploma or GED, or one year of related office experience and/or training, or an equivalent combination of education and experience
• Computer proficiency, including Microsoft Office and financial/accounting software
• Strong analytical skills
• Strong communication skills (written and verbal)
• Strong attention to detail
• Effective time management and organizational skills
• Ability to work well in a team-oriented environment
• Vendor interaction or vendor relationship experience
• General math skills, including applying percentages, computing discounts, multiplication, division, addition, and subtraction

Preferred Qualifications

• Two years of Accounts Payable experience
• Associate’s degree in accounting
• Experience using SAP software