Sourcing Analyst

External Job Description

The Role:

 Reporting to the Sr. Manager, Procurement Systems, the primary responsibility of this role is to manage and maintain specific assigned platforms. You will play a crucial part in optimizing procurement platforms/ systems, ensuring seamless operations, and enhancing user experiences. Additionally, you will assist with all other S2P systems, review and coordinate reports, provide procurement and analytical expertise, and communicate effectively with cross-functional internal teams.

Principle Duties & Responsibilities:

• Manage and maintain multiple procurement systems, including user accounts, roles, and permissions.
• Configure workflows and business rules to automate procurement processes.
• Ensure data integrity and accuracy within the procurement systems.
• Perform system upgrades and maintenance.
• Provide ongoing support to internal users on systems functionality.
• Troubleshoot user concerns involving data, process, configuration, or integration issues.
• Continuously evaluate and optimize processes to enhance efficiency and effectiveness.
• Own all aspects of employee training and vendor onboarding, including creating and delivering training materials.
• Review major release notes and prepare for new functionality integration.
• Collaborate closely with key departments such as Finance, Legal, Accounting, Accounts Payable, and IT.

Additional Responsibilities:

• Diagnose, troubleshoot, and resolve user-related issues.
• Recommend and manage new enhancements for systems configurations.
• Lead system upgrades, including developing UAT scripts, configurations, testing, and deployment.
• Maintain master data and perform data cleansing.
• Manage and review functional KPIs and reporting.
• Provide ad-hoc performance reporting as needed.
• Translate business requirements into specific process, policy, and system requirements.
• Collaborate with cross-functional teams to identify problem areas and recommend solutions.

Qualifications:

• Bachelor’s Degree or minimum 3-5 years of experience, with procurement or sourcing experience highly desirable.
• 1 year of hands-on experience as a Coupa Administrator (highly desired).
• 1 year of hands-on experience as a Docusign Administrator (preferred).
• Coupa Admin Certification (strongly preferred).
• In-depth understanding of procurement lifecycle, purchase order management, requisitioning, sourcing, and supplier management.
• Experience with Data visualization tools (PowerBI, Tableau, QlikView)

• Proficient in utilizing procurement software, with a good grasp of data analysis and reporting tools.
• Proficiency in data management, reporting, and workflow automation.
• Advanced proficiency in Microsoft Excel, including v-lookup and pivot tables, filtering data, and using mathematical, logical, and financial functions.
• Knowledge and experience in SharePoint site management.
• Knowledge of Microsoft Office software.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with other departments.
• Excellent problem-solving and time management skills.
• Self-starter with the ability to work independently.
• Detail-oriented with strong organizational skills and the ability to manage multiple priorities.
• Strong analytical and problem-solving skills.

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