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Executive Assistant

Date: Jun 7, 2021

Location: Charlotte, NC, US, 28273

Company: Jeld-Wen Inc.

OUR COMPANY

JELD-WEN (NYSE:JELD), founded in 1960, is one of the world’s largest door and window manufacturers, with more than 22,000 employees operating in 24 countries globally. Headquartered in Charlotte, North Carolina, JELD-WEN designs, produces and distributes an extensive range of interior and exterior doors, wood, vinyl and aluminium windows and related products for use in the new construction and repair and remodelling of residential homes and non-residential buildings. 
Our products and services afford us the opportunity to enter peoples’ workplaces, homes and daily lives. With this privilege comes great responsibility to ensure that the products we deliver are reliable and enrich the places and lives that they touch. We bring beauty and security to the spaces that touch our lives.

We act with integrity, invest in people, inspire through innovation, deliver on our promises and improve every day. We are seeking talented individuals who share this purpose and values and want to excel in their field of expertise. We offer excellent benefits, a collaborative environment in which to apply your talent and a dynamic and growing company, with exceptional career progression opportunities.

Summary:

The Executive Assistant provides direct support to executive level leadership by performing diversified administrative duties.   Administrative support responsibilities will include facilitating the daily actions of the department, serving as a liaison both internally and externally, while maintaining the highest degree of professionalism and communication. This position will involve working with sensitive and confidential data and working closely with executive team to coordinate highly visible functions and meetings.

 

Essential Duties and Responsibilities:

  • Manage day-to-day business for executive leadership; including, but not limited to, calendar management, email management, preparing executive reports, and administrative duties.
  • Own and manage calendars and meeting schedules including prioritization of competing demands; ensuring that the executive(s) is properly briefed and has all the necessary information in advance of the meetings.
  • Plan and coordinate special events, corporate meetings, develop presentations, agendas, and itineraries for on and off-site meetings.
  • Create and modify PowerPoint slides for department.
  • Manage the work of Executives and visiting Executives by tracking and following up on issues related to work flow and deadlines, and notes.
  • Schedule calendars, meetings and calls.
  • Prepare weekly documents to manage escalation tracker, goodwill process, and oversee check requests/credits.
  • Proactively following up on critical items to ensure that deadlines and commitments are met.
  • Willing and able to effectively perform any administrative task necessary to get the work product completed in the allotted timeframe.
  • Use tact, discretion, and good judgment in handling sensitive and confidential information.
  • Assist with ad hoc tasks and projects, as needed by the team.

Qualifications:

  • Bachelor’s degree or equivalent qualification/experience.
  • Experience in supporting Sr. Leadership
  • Proven proficiency with computer applications such as Word, Excel and PowerPoint, especially PowerPoint. Excellent written and verbal communication skills.
  • Strong decision-making ability and attention to detail.
  • Ability to be resourceful in accomplishing tasks and demonstrate flexibility in taking on new challenges and requirements.
  • Strong organization and time management skills.
  • Experience in creating high level presentations and reporting is a plus.
  • Experience initiating and managing complex travel schedules for executives, visitors, etc.
  • Preferred certification as a Professional Secretary and/or an Administrative Professional.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

JELD-WEN is an equal opportunity employer, committed to providing an environment free from all forms of unlawful discrimination. To ensure the safety and health of our employees, JELD-WEN maintains a drug-free work environment.

JELD-WEN is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, gender identity, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.

Unless explicitly requested or approached by JELD-WEN, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services


Nearest Major Market: Charlotte